Office relocation is much more complicated irrespective of the size of your office. It’s never going to be an easy task to relocate an office because there are various departments and teams with different priorities. Since shifting an office is not only about shifting the goods from one place to another but also the whole business along with it. Time is also a major factor; you cannot afford to waste any time in office relocation (corporate relocation) because that may affect the operation and delivery of service. But when you plan for office relocation in advance and work with an experience relocation company, then office relocation won’t appear like too complicated.
Unlike household shifting, office relocation requires more strategic planning and organized approach. There is absolutely no margin for error since the whole operation of a company may get affected. You need to put every thing at place and deal with matters that require a lot of time to get resolved. You got to take care of every small detail during relocation; the key is to manage all the details that too within a limited time.
Recently we have relocated our office and fortunately we had a movers and packers to help us, but we learned a lot of things along the way. I am going to share a few basic tips for office relocation in India that you may like to use if you plan to move your office from one locality to another in same city or to a different city. So here we go.
Office relocation should be planned well and in advance
First of all plan it in advance just like you do it while shifting your household items. Give a deadline to yourself and your staffs since in this case you only have the office timings for doing this along with your staffs, or you can strategically request them to work little over time for few days to help you with the shifting.
Hire a packers and movers for office shifting
I will strongly recommend you to go for professional mover packers who are specialized in commercial shifting. Beware of companies which try’s to convince you that they are good at commercial shifting even though they do not have any such expertise. You got to interview them well before making final decision on hiring them.
Hiring a professional specialist will ensure safe and successful delivery of all your office goods. They will take the entire responsibilities upon themselves to coordinate with all the involved vendors, properly disconnecting and reconnecting all your technical stuffs. Backup plans for any mishap, a complete surveillance on logistical tasks.
You can search on the internet about choosing potential Packers Movers Company in India. You can always refer to ServiceSutra for getting a good service provider.
Packing, Unpacking and Rearranging
Just try to follow an organized approach to pack all your important stuffs like documents, letters, address books etc, just like you organize your desktop or laptop before formatting, in this regard. Take this opportunity to get rid of garbage’s and unwanted documents. Give a last good look at them, identify them and throw them out to help you reduce your burden a little.
Label all your items properly, use a folder or channel file to classify them into separate departments or groups, it will also help you while unpacking and rearranging them later at your new office.
Unpacking and rearranging will take a little time which is directly proportional to the effort you have given in scrutinizing them while packing and labeling.
Relocate your office only when new premises is ready to work
In simple words; you can manage somehow even if few of your items are not yet received by you in case of household shifting. But in this case, you got to start immediately and can barely manage the situation, since you cannot afford to waste any time. So make sure your furniture, computer, electrical supply boards, broadband wires, other basic necessities like water supply (or a coffee machine if applicable) etc, are in place before relocating.
Update office address for better communication
Start with your email signature to postal address. You should do it in advance to avoid further delay in updating it. Start informing your associates, clients and partners to prevent any possible interruption at work. Meanwhile with your office new address will also be reflected on the documents and get updated simultaneously while you settle in your new office.
Over to you
Office relocation is complicated because you don’t want to lose on productivity and delays in shipping your product or offering your service. Every hour wasted is in turn costing you. Hence have a proper plan in place and book a relocation company for office shifting services.
What else do you think one should do for office relocation in India?
